Faxing plays a very important role in sharing files in almost every industry. Whether your business relates to legal, medical, and other agencies, document sharing is very common and is a must. But there is one thing that can make your organization look old-fashioned if you rely on a faxing machine. This is a digital world and using the right and up-to-date technology is very crucial. And, virtual fax is making file sharing for business firms easy and innovative at the same time. 

Using the same old faxing system is time-consuming and costly too. You have to purchase a fax machine and keep on spending money on its maintenance. However, a better approach is to free yourself from the burden of physical resources that a conventional faxing machine brings. These days, business firms are using a modern solution known as virtual fax. This is electronic fax that allows you and your employees to send and receive files online.   

This article is introducing you to a communication platform using which you can not only connect with clients but share files too. Yes, you have read that right. With a VoIP office phone, you can not only enhance your business communication but share files as well. With a VoIP phone, you do not need to have any other communication device such as traditional phones. Old cable line phones acquire more space and cost you high without providing any facility for sharing files electronically. 

Virtual Fax Eases File Sharing for Business

The platform you use in your workspace for sharing files and documents should be a robust one. It should not be a slow and old technology that causes delays in sending files from one location to another. Sometimes you have to send files immediately to your clients. A delay can cause you to even lose a potential deal. Well, you can eliminate this fear by having VoIP for business communication. This phone technology allows you to share documents and files without any delay. 

Moreover, you can even share files instantly during the call with your client. Sometimes it gets difficult to make your client understand with words but having the file in front of the eyes makes it easy for the client to understand what you are trying to convey. And, with a VoIP phone system, you can share business files even on the go. For example, you are on your way to the office but your client wants the file right at that moment. With virtual fax, file sharing for business has become possible from your smartphone if it is integrated with a VoIP phone system. 

So, having a VoIP phone in your office and its integration with your smartphone and your employee’s phones makes your business communication and file sharing very convenient. Let’s just have a look at some of the benefits of virtual faxing through a VoIP phone. 

Need Less Resources 

Having a VoIP office phone in your office eliminates the need for a fax machine. This means that you get more space and save money as well. When you do not have a fax machine in the office, you do not need any ink & paper. Plus, you can save money that goes into repairing or maintenance as well. The best thing is that you do not need any specific cable line because virtual faxing uses the internet. 

Flexible 

Switching to virtual fax adds flexibility to your life. It eases your daily routine as you do not need to be in the office every time to receive or send business files. All you need is a working internet connection to share files. With this incredible file-sharing option, you can remain connected with your office during a holiday. You can check your mailbox and respond to important ones. 

Improved Security

With a traditional fax machine, your files remain open on the machine unless someone collects them. And, what if someone unauthorized collects your files? It can risk your business as data files are always confidential and can not be shared publicly. Thankfully, with virtual fax or file sharing, your documents are shared with encryption. Plus, they are only accessible to authorized persons. 

Final Thoughts

In this digital world, to ensure your business is giving a tough time to your competitors, you need to use the right technology. Switching to VoIP for business communication and file-sharing can make your daily operations very easy, secure, and productive as well.